Agenda for the FC-meeting in Moscow on 28-29 April 2003
(Starting time 9.30 a.m.)


1. Announcements

2. Minutes of the meeting of the:
- Executive Committee in Berlin 16 September 2002 (enclosure E/D)
- Federal Council in Berlin on 17 September 2002 (enclosure E/D/F)
- Executive Committee in Paris 31 January – 1 February 2003 (enclosure E)

Minutes of FC Moscow

3. Membership:
- Proposal procedures admission new members
- Fee for all members
- Terminology: Full Members and National Sections
- Tanzania, Ireland, Lithuania

4. Sources of finance
- Contact FICE Europe – ANCE colleagues for finding ways to obtain long-term source of finance
- Finances Friendship Camps
- Costs professional fundraising

5. Finances:
- Decision membership: Italy
- Single payment to Germany for shortfall of the Congress in Berlin

6. Actual situation projects:
- Educateurs sans frontières (Jean Pierre Trinquier)
- PEP
- Friendship Camps (Rolf Widmer)
- Partnerships with other international organisations (Theo Binnendijk)
- Baltic countries (Martti Kemppainen)
- Strengthen contacts in East Europe (Anton Tobé)
- Northern America and Australia (James Anglin and David Lane)
- Africa (Rolf Widmer / Daniel Vidaud)
- Collections on policies of childcare (David Lane)
- Experts in the extra familial care and education of children
- Children’s rights in institutions (Robert Soisson)
- Collection of successful projects
- Standards (James Anglin)

7. Report of the Vice Presidents (enclosure)

8. PR / Information FICE International
- Brochure and address sticker

9. Website FICE International

10. UNESCO / ECOSOC / Council of Europe

11. Meeting AIEJI / IFSW / FICE in Denmark on 27th May 2003 at 2.30 p.m.

12. Congress in Glasgow in 2004

13. Planning:
- FC October 2003: Denmark
- FC April 2004: FICE Bulgaria requests for organizing it in Bulgaria in May 2004

14. FICE Europe

Reports from: England - Finland - Hungary - Romania - Russia - Scotland

The State of Business in South Eastern Europe, 4th quarter, 2002


Minutes of the Executive Committee in Berlin on 17 September 2002


Participants
Theo Binnendijk - President
David Lane - Vice President
Martti Kemppainen - Vice President
Francois-Richard Joubert - Treasurer
Robert Soisson - President FICE Europe
Daniel Vidaud - France
Famke Schiff - Secretariat


Welcome
Theo Binnendijk welcomed the members of the Executive Committee

FICE Europe
• Robert Soisson was not able to continue his candidature for President of FICE Europe because of his health. He would go on supporting FICE. Onno van Praag had resigned as FICE as Treasurer of FICE Europe.
ANCE France had offered to become involved in FICE Europe: René Bernard as President, Daniel Collombet as Treasurer. Robert Soisson was willing to advise René Bernard during the coming 2 years. Gerd Schemenau was involved in some projects.
• Not all members of the CE had received the agenda for the meeting of FICE Europe on 17 September 2002.

General Assembly
• Announcements
- FICE Hungary had reported that it was unable to participate in Berlin because of lack of money.
- Malay Dewanji had plans to realize a FICE platform in Asia.
- Christine Karner had had an accident in May 2002 and had not been able to come.
- Since the Federal Council in Budapest in April 2002 Scotland had been made an Associate Member. As a consequence it was not correct to use the title FICE UK any longer, and it was preferable to use the title FICE England & Wales. It should be made formal in the General Assembly.

• Elections
Candidatures:
- President: Theo Binnendijk
- Treasurer: Rolf Widmer
- Secretary General: no candidates. Anton Tobé was willing to do some tasks of the Secretary General (recruitment policy and membership East Europe). The proposal to the Federal Council was to give Anton Tobé the title of Vice President. The Board of FICE International would go on seeking a Secretary General.
- Secretariat: Famke Schiff

• Revision of the statutes
Changes of statutes: this item was put on the agenda because of the acceptance of South East Europe as an Associate Member. Further consideration of the statutes showed that they did not need to be changed since the statutes offered membership for supranational bodies. Such members had the same voting rights as a country.

• External Audit Committee
Martti Kemppainen introduced a proposal for an External Audit in stead of an Audit Committee. Official control was needed when an organisation possessed an certain amount of money. As long as the income of FICE only came from membership fees external control was not needed. It was necessary to be ready if FICE received external funding and a proposal had to be prepared.
This would be proposed by Martti Kemppainen in the General Assembly.

• Changes were made in the order of the agenda.


Federal Council
• Current situation of projects
David Lane and Martti Kemppainen had sent their reports of the projects they managed.
Because FICE depended on projects, full information was needed in project reports. In the Federal Council project managers should be asked for the current situation of the projects.

• Items of the Treasurer
o At the end of 2001 Richard Joubert had sent a cheque to Christine Karner and Helga Stefanov for their work. Christine had not received the cheque, while the money had been withdrawn from the FICE account. The CE decided to pay Christine Karner and Richard Joubert would sort this out with the bank.

o Richard Joubert mentioned that FICE International had not received the amount of money Pestalozzi promised (in accordance with a letter from Markus Mader) to pay for the Secretary. Theo Binnendijk should send a letter to Pestalozzi.

o Membership fee: Australia consisted of a number of states each with its own legislation and without any linking between the states. A new co-ordinating body had been set up. This organisation, which was not a rich body yet, had shown interest in FICE. The membership fee was too high for it yet. FICE would keep in touch until this organisation was able to become a member.
If FICE were to become worldwide, it should organizes FC-meetings on other continents. Otherwise it would remain European.

o Richard Joubert had received a dossier from Senegal. ANCE France was project manager to develop a Platform in the French speaking countries of Africa. France and Senegal had a partnership; France paid fee for what???????, David do you remember?? for Senegal for 3 years

o Richard Joubert had received a letter form Mr. Boutaleb (Morocco). Mr. Boutaleb could not be in Berlin because of financial problems. There was discussion about the different options for Morocco to participate in FICE. It could be involved in a French speaking Africa Platform.

o Richard Joubert had received a letter from a theological institution in Congo in which it asked for:
- information about FICE: ANCE France should send it to Congo
- money for a cellular telephone: FICE declined to support this request.

• Publicity material for FICE International

Richard Joubert proposed two sorts of publicity
o What FICE is and does
o FICE’s current programme
David Lane said he would let members know by e-mail every three months what was put on the Web. News of FICE international should be published in national journals. People should be recommended for representation.
Members should receive the minutes soon after the meetings.

Website texts in English were ready; for the translations in German and French more support was needed. Christine Karner was willingly to do this; the CE decided to pay the extra costs of these translations.

• Martti Kemppainen informed the CE about the situation that Emilia Chervinskaya was busy organising the CF in Moscow in April 2003 without involving or informing Mr. Likhanov, while he was a member of FICE. Theo Binnendijk and Martti Kemppainen planned to speak about this with Emilia Chervinskaya during their stay in Berlin.

• David Lane proposed that a working group on membership should be set up. If there was time he would raise the matter in the Federal Council.

• Martti Kemppainen mentioned that the FICE-correspondents were not on the list anymore.


Minutes of the Federal Council in Berlin on 17 September 2002


Participants
Evelyn Eichmann - Austria
Helga Stefanov - Austria
Sena Druzic - Bosnia Herzegovina / Yugoslavia
Viara Todorava - Bulgaria
Dashenka Tashkova - Bulgaria
Zdenka Havlasová - Czech Republic
Vlasta Hrdlicková - Czech Republic
James Anglin - Canada
Søren Hegstrup - Denmark
Karen Scott - Denmark
Kathleen Lane - England / Wales
David Lane - England / Wales
Sari Laaksonen - Finland
Martti Kemppainen - Finland
Daniel Collombet - France
Jean-Pierre Trinquier - France
René Bernard - France
Francois-Richard Joubert - France
Daniel Vidaud - France
Nicole Janze - Germany
Malay Dewanji - India
Emmanuel Grupper - Israel
Hashem El Husseini - Lebanon
Inese Jurgena - Latvia
Zoja Chehlova - Latvia
Robert Soisson - Luxembourg
Theo Binnendijk - The Netherlands
Famke Schiff - The Netherlands
Onno van Praag - The Netherlands
Aad Vroon - The Netherlands
Anton Tobé - The Netherlands
Wim Kok - The Netherlands
Jaroslaw Utrat Milecki - Poland
Jadwiga Królikowska - Poland
Simona Farces - Rumania
G. Manlycen - Rumania
Toma Mares - Rumania
Ioan Neacsu - Rumania
Marta Abvarado - Russia
Emilia Chervinskaya - Russia
Andrew Hosie - Scotland
Bojan Dekleva - Slovenia
Špela Razpotnik - Slovenia
Adela Hadžiomerovic - South East Europe
Roland Stübi - Switzerland
Rolf Widmer - Switzerland
Suzanne Widmer - Switzerland
Thomas Mächler - Switzerland
Carol S. Kelly - USA


1. Announcements
Few Members of FICE Germany were present because of the meeting of the Federal Council of IGfH at the same time.

2. Minutes of the Executive Committee in Budapest on 23 April 2002
No comments.

Minutes of the Federal Council in Budapest on 24-25 April 2002
• Page 6, Collect successful projects: was changed to ‘The aim to collect successful working projects in order to inform each other about a model for organising projects.’
• Page 9, Website FICE International, last sentence: was changed in ‘No pictures of children will be put on the website without their agreement and that of their parents.’
• Page 9, Meetings, last paragraph: Emmanuel Grupper mentioned that before the Budapest Federal Council meeting a decision had been made to go to Denmark for the Federal Council in spring 2003 in order to strengthen collaboration between AIEJI and FICE International. In May 2003 AIEJI would have a meeting in Copenhagen. Holding the meeting in Moscow in April 2003 would thwart this intention. It was decided that some FICE members would go to the AIEJI-meeting. The meeting of the Federal Council in Moscow in Spring 2003 remained unchanged.
(See 8. Other business)

3. Current situation concerning projects
The Vice Presidents, David Lane and Martti Kemppainen, had sent reports of their participation in projects. There were oral reports about other projects:
• Educateurs sans Frontières
Jean-Pierre Trinquier had met the Minister of Educational Affairs to talk about the possibilities for this project. The current situation was that it was unlikely that activities in the Middle East could be initiated.
An organisation near Grenoble that had programmes comparable with Educateurs sans Frontières was being reorganised. Therefore it was not clear if FICE could keep in contact.
The meeting Jean-Pierre Trinquier should have had with Robert Soisson had been cancelled. They had made another appointment, and Daniel Vidaud would join that meeting.
There had been contact with the Red Cross about the possibility of co-operation. Contact NGO’s for information; NGO’s needed to be convinced about the need for professional childcare workers in crises.

• PEP
A meeting of the PEP had been planned to take place on the 19th of September 2002. It would be about the experiences of people involved in the programme. Kathleen Lane informed members about the results of PEP in England and about another initiative which would offer paid employment. It was thought that this might help people who could not undertake placement without financial support.

• Friendship Camps
Sena Druzic gave a description of the third Friendship Camp which had been organised in August this year. All six countries of former Yugoslavia had participated in The Friendship Camp. After the terrible war it had been possible to bring adults and children together. For the first time in ten years staff and children had been in one camp. The approach of the children had seemed to be much easier. Many children had been traumatised and had been happy to find friends in the Friendship Camp. The organisers had tried to find a red line for the future of the children. At the end of the conference the organizers and children had worked out the targets for the next camp together.
Rolf Widmer and Theo Binnendijk had participated in the camp; they had had an emotional experience and had noticed a very positive atmosphere.

• Partnerships with other international organisations
Theo Binnendijk had been in contact with Malay Dewanji who wanted to create a platform in Asia.
For FICE International it was important to have more international platforms. FICE supported the start of a platform in India.

• Northern America and Australia
- Northern America: James Anglin re-established contact with FICE. He would try to create links between the Board of FICE Canada and Board of the FICE USA.
In August 2003 there would be an international child and youth care conference in Victoria, Canada.
- Australia: This continent consisted of a number of states, each with their own legislation and without any linking between the states. A new coordination body had been set up. This organisation, which was not a rich body yet, had showed interest in FICE. FICE would keep in touch until this organisation was able to become a member.

• Experts in the extra familial care and education of children
This project was closely linked to Educateurs sans Frontières. Its aim was to examine whether FICE could play a role in crisis areas by providing expert advice.

• Partnerships with other international organisations
Robert Soisson had received if FICE would participate in a European network which had started in Scotland. It would organise a young people’s conference to which children from different parts of the world would be invited. Robert Soisson would inform FICE about it.

• Collection of policies concerning childcare
Members were reminded to send policies on professional subjects to David Lane in order that they could be considered for adoption by FICE International.

• Collection of successful projects
Rolf Widmer was appointed project manager; Wim Kok offered to assist him in collecting information about the projects (such as the circumstances of the project and the reasons why the project was successful). Information of the project would be sent to Wim Kok.

• Ethical code
Martti Kemppainen and David Lane were not the programme managers of this project. This item was concerned with the setting of standards which could be applied internationally. The project was not concerned about ethical codes and had been wrongly titled. James Anglin was willing to be the project manager for this project.

• European competence in social care.
In 2003 there would be a symposium in Scotland about secure accommodation for children.

4. New Members Executive Committee / Vice Presidents / General Secretariat / Project Management
• Daniel Vidaud was proposed as Vice President concerning contacts with UNESCO, European Council and French-speaking Africa. The Federal Council elected Daniel Vidaud.
• Anton Tobé was proposed as Vice President for establishing contacts in Eastern Europe and to develop recruitment policy; he would not be the Secretary General. Anton Tobé was accepted as Vice President.

5. FICE Europe
This agenda item had already been discussed during the meeting of FICE Europe the same day.

6. Sources of finance
Richard Joubert would continue in post as Treasurer until January 2003. Rolf Widmer offered to act as Project Co-ordinator. A working group would look for new creative ways to find resources for projects. The working group would report back in April 2003. Daniel Collombet would participate in this working group. Robert Soisson and Richard Joubert offered to provide information.

7. Website FICE International
The Website should have been ready earlier in the year. There had been problems concerning translation into the three FICE languages. These should now be overcome as Christine Karner was prepared to help. David Lane emphasised the two main functions of the Website: (a) to provide the opportunity to share ideas through ‘chat rooms’ (which would be kept updated) and as archives of FICE documents.

FICE International had paid FICE England/Wales in accordance with the contract with the organisation that ‘managed’ the Website. The contract specified the services which would be provided for the fee paid. David Lane was responsible for the production of information, Bill Stevenson for the technical part of the Website.

David Lane mentioned the intention to inform the FICE members about new texts on the Web by e-mail every three months.

The Website showed which links there were with other FICE sections.
Søren Hegstrup would make contact with Gianluca Barbanotti and ask him to delete the website of FICE Italy.

Robert Soisson was not satisfied about the Website. In his opinion the Website was too expensive, had no special elements and had been finished too late. He expected that the Website would be ready very soon.

8. Other business
• Resolution
Kathleen Lane proposed a resolution to be sent to the United Nations about the threat of an attack by USA on Iraq and the consequences of this for children. FICE should definitely take a stand. The members of FICE agreed with the text proposed by Kathleen Lane and thanked her for the initiative.

• Federal Council in Moscow: 27-20 April 2003
In order to obtain a visa for the Federal Council meeting, members should provide their:
o visiting card
o a photocopy of their passport (Members’ passport had to be valid for 6 months after April 2003)
o to pay a fee of € 15 for visa


9. Closure
This was Kathleen Lane’s final meeting as representative for FICE England/Wales. Theo Binnendijk thanked her for all the work she had done.

Richard Joubert had resigned as Treasurer for FICE. In the General Assembly he was elected as an honorary member because of his achievements in working for FICE.
Dashenka Tashkova invited Richard Joubert for a dance………….
Richard Joubert thanked them members for their confidence during the years he had worked for FICE and thanked the interpreters for the work they had done.


Minutes of the Executive Committee in Paris on 31 January - 1 February 2003


Participants
Theo Binnendijk - President
Rolf Widmer - Treasurer
Martti Kemppainen - Vice President
David Lane - Vice President
Anton Tobé - Vice President
Daniel Vidaud - Vice President
René Bernard - President FICE Europe
Famke Schiff - Secretariat


Welcome
Theo Binnendijk welcomed the members of the Executive Committee

1. Announcements
• The archives of FICE International arrived from Florence in Amsterdam. In the boxes were: minutes, correspondence, banners and leaflets.
• Christine Karner had an accident last May; she was doing well now and was working on the translations for the website.
• Theo Binnendijk and Anton Tobé went to the farewell party of Wolfgang Trede in Frankfurt on 23rd of January 2003. His successor was Anton Koch.
• FICE Europe had a meeting of the Board last week. Onno van Praag handed on the accounts to Daniel Collombet as the new Treasurer. FICE Europe was acting as the co-ordinator of a project in Israel concerning Meir Gottesman.
• Insurance for people placed through PEP is responsibility for the organisation providing the placement. FICE International has no insurance.

2. Minutes
• General Assembly 17 September 2002
Page 4, Item 7, Report of Treasurer, last sentence: Audit Committee was changed to Executive Committee.
• Federal Council 17 September 2002
Page 4, Item 8, Resolution: The resolution was sent to all the members with the request to give publicity to it as much as possible. No reaction had yet been received from Kofi Annan.

3. Membership
- The procedure concerning the admission of members according the rules of procedure was not being followed properly. It used to be the pattern that the CE checked the constitutions of prospective National Sections and their validity as possible FICE members. Nowadays this control has slipped. The members of the CE felt there should be a protocol to check the constitution, the budget (by Treasurer) etc.
Rolf Widmer made a questionnaire to list information, e.g. about the activities of the FICE sections, how they are organised, the intention of their membership. This format should be for all members (for existing and new members) and is of importance as presentation material in order to obtain money from funds. Rolf will collect all this information in a book.
Action: On the agenda of the Federal Council in September 2003 will be put a proposal for a procedure concerning admission of new members by Rolf. David will send Rolf some information for this. Rolf will translate the questionnaire in German and English and send it to Famke. She will distribute it to the members with the request to send it back before Moscow or bring it with them to Moscow.

• In the Federal Council it was agreed that if there is no National Section in a country people join FICE as individuals or as organisation. This means that people have to pay a membership fee from the start and not to participate for free. FICE Scotland, for instance, was set up by SIRCC, which would have to pay fee as an organisation until Full Membership was granted. The fee for individual members is a symbolic payment.
Action: agenda item for the FC in Moscow: fee for all members

• There still was confusion about the National Sections. According to Robert Soisson they do not exist. The statutes (3.2) tell us about Full Members. What do we call organisations that vote in the Federal Council and General Assembly as they vote on behalf of the countries?
Usually there is one organisation that represents the country; this is a Full Member and has got two votes. If there are two organisations (such as in Israel and Russia) FICE International has opted for a pragmatic solution; each organisation has got one vote. If there are three or more organisations, they have to negotiate how to represent their country; together they have got two votes.
The Executive Committee took the decision that it should not be forbidden to use the terms Full Members or National Sections.
Action: Decision about the use of the terms, Full Members and National Sections, will be put on the agenda of the FC in Moscow.

• Tanzania
There was a request from Faustaina Ncheye from Tanzania to set up a new FICE section.
Action: Theo Binnendijk will inform her about the membership procedures and will send some information about FICE to Tanzania.

• Ireland
Mr. Noel Howard of the Irish Association of Care Workers asked for affiliation to FICE. The predecessor of this organisation (The Association of Workers with Children in Care) broke with its FICE-membership.
Action: Theo Binnendijk will inform Noel Howard about the membership procedures and will send some information about FICE to him.

• FICE Scotland
Tuesday the 4th of January 2003 FICE Scotland has its first meeting organised by the Scottish Institute for Residential Child Care. Theo Binnendijk was invited for the second meeting in May this year.

• Lithuania
Lithuania wanted to join FICE. This country is not ready for it yet; it is not a NGO. It will organise NGO activities. The person with whom Martti Kemppainen was in contact can start as an individual member.
Action: Martti Kemppainen will inform the person about the membership.

4. Sources of Finance
In November last year in Brussels there was a meeting organised by the European Foundation Centre. This Foundation Centre gave a presentation about the different possibilities for fundraising. It became clear that projects, and not organisations, will be supported; therefore it is important that projects are well documented.
Rolf Widmer, René Bernard and Wim Kok participated in the meeting. There was no concrete action; the participants got books about sources of finances at the meeting. It had a business character. The Foundation advised that fundraising should be done by paid professionals.
The Belgium section of ANCE has knowledge how to get money from Brussels.
Action: FICE Europe will make contact with ANCE-colleagues to see what ways might be open to obtain long-term sources of finance.

Concerning the Friendship Camps money is needed in the immediate short term. No request for subsidy has made yet, while the deadline is believed to be 1 February. €70.000 is needed for the Friendship Camp. Switzerland is willing to pay €20.000.
Action: Anton Tobé will undertake action to find a way to get money. Rolf Widmer will inform Robert Soisson about this action.

Although FICE is against paying people for fundraising it was suggested that it would be helpful to consult such a professional because the CE was of the opinion that it would be more successful in getting money for projects.
Action: Rolf Widmer will ascertain the costs of professional fundraising.

5. Finances
• Pestalozzi paid Sfr. 20.000 for 2002 and 2003.
• Financial report 2002: the costs of the CE/FC/GA rose in 2002 because of more people attending the CE.
• Some countries have not paid their fee for 2002:
? Italy: had not paid for the third time; this Section is not active anymore.
Action: Decision about membership in FC.
? Israel (IRECA): had not paid for the first time. Not paying the fee is an exception for IRECA.
Action: Theo will call Emmanuel Grupper.
? India: Full Member now and had to pay. It had not sent a letter that the contribution fee was too high.
? Austria: had not paid for the second time
Action: Theo will call Eveline Eichmann.
? Germany: had not paid the fee of 2002 because of special circumstances. Because of the conference in Berlin there was a shortfall of €18.800. Eighty expected participants had not attended. FICE Germany asked for support, but it was not FICE-International’s practice to pay to support international Congresses. The Congress in Paris had been an exception because of FICE’s fiftieth anniversary celebration. (The Congress received Sfr. 10.000 from FICE International.)
Decision of the CE: Germany has to pay its membership fee 2002 of Sfr. 8.500; FICE International will provide a single payment of Sfr. 10.000 for the shortfall of the Congress.
For the future it also decided that the budget for Congresses should be checked by the Treasurer beforehand.
Action: CE decision has to be agendaed for FC in Moscow.
• Contributions for 2003/2004: the proposed contributions were based on the decision made in Berlin last year:
? Poland: Sfr. 500
? Republic of Slovakia: US$ 400
? Bulgaria: Full Member, fee as per 2003
? Russia (Association of Experts..): Full Member, fee as per 2003
? Scotland: Full Member, fee as per 2004

The retiring Treasurer transferred all the books to Rolf Widmer, his successor, with extensive explanation. Theo Binnendijk thanked Richard Joubert for all the work he had done and wished Rolf Widmer success as Treasurer.

6. FICE International Projects
• Educateurs sans frontières:
No activities have been undertaken in the cooperation with the institution in Grenoble, as a result of the problems ANCE France has at the moment. The project has been on the agenda of FICE International for many years, but no progress has been made. If Jean Pierre Trinquier did not have new information about Educateurs sans Frontières the project would lapse.

Rolf Widmer proposed that the project should be developed in a different way. He suggested informing helping organisations about the knowledge and experience of FICE members and offering the assistance of FICE in areas of crisis. He proposed that first of all people drawn from FICE should undertake a quick assessment in those countries, make a report of the situation and then present it to organisations such as UNICEF. This initiative is similar to the project ‘Experts in the extra familial care’. The suggestion was to start a pilot project with two persons from FICE and then to ask every country to deliver people with the knowledge needed in case of crisis.

• Friendship Camps: see agenda item 4.

• PEP:
In Holland the project ran better and better. England had two more places arranged. The programme has become more flexible. It was previously only for workers. Now students were also admitted. PEP is a programme of FICE Europe. A new Co-ordinator was needed since Wolfgang Trede had left IGfH. No follow up information was known.
Action: Theo Binnendijk will contact Wolfgang Trede.

• Partnerships with other international organisations:
? Theo Binnendijk had been in contact with Anjo van Hout, President of IFCO. There was a proposal for FICE and IFCO to work on a foster care project together. Maybe some opportunities to cooperate with the East European countries might also be possible. Serbia had some areas where foster care was well-developed.
The IFCO congress is planned to be held in Argentina: 28 July – 1 August 2003. Theo Binnendijk will visit the congress to do some PR for FICE.
Action: Rolf Widmer and Martti Kemppainen will come to Holland for a meeting with IFCO.
? IFCW (International Federation of Child Welfare): President Mr. Quiros, Vice President Mr. Mauri. This organisation has platforms on other continents. Money had been spent to a large extent on administration, rather than the running of projects. The office in Brussels had had to be closed because of financial problems, and IFCW’s work had been more centralised.
FICE had to learn from the experiences of this organisation and to consider how many platforms it will have. Members of UK EFCW wanted to set up a new organisation, but there already are many of this kind of organisations. It was suggested that it was better to have a few strong organisations instead of many weak ones.
IFCW congress to be held in Cape Town: 21-25 October 2003.
? European section of AIEJI / Toni Julia had prepared a report about the development of the plans which AIEJI hoped to undertake.
? Lars Steinov, Secretary of AIEJI, had said that there still is no date for the meeting between FICE/IFSW/IFCO/AIEJI in Copenhagen in May this year. The meeting probably will be after the weekend of 24-25 May 2003. The CE will be informed about the date as soon as possible; Rolf Widmer was unable to come.
It was suggested members of FESET and former EFCW members should be invited to the meeting too.

• Baltic
? Emilia Chervinskaya and Albert Likhanov have been in contact with each other and are working in collaboration on the preparations for the FC to be held in Moscow in April 2003.
? Estonia: Martti Kemppainen was an intermediary for establishing contacts between the cities Vantaa (Finland) and Narva (Estonia) with the intention of planning a joint project on child welfare. He proposed to include NGOs in the project. After the meeting in Narva, he met Sirje Grossmann-Loot in Tallinn and he reported the interest of the Estonian Children's Fund in becoming a project partner.

• Strengthen contacts in East Europe
? Hungary: the government had decorated Julia Blumenfeld. Anton Tobé visited the Christmas party of FICE Hungary. Hungary was not at the conference in Berlin because of a lack of money. Anton Tobé had told them that it was important to come to these meetings to maintain contacts with other sections. Hungary will try to visit Moscow.
? Bulgaria: has contact with Holland regularly. Three Dutch institutions had started co-operation with an organisation in Bulgaria. A meeting had been planned with the Bulgarian minister responsible for financing organisations. It seemed that Gerd Schemenau had some fundraising activities in Bulgaria. These activities had to be coordinated.
Action: Anton Tobé will contact Gerd Schemenau about his activities in Bulgaria.
? Bulgaria and Serbia co-operated in organising a congress.
? Anton Tobé will try to visit Poland and Slovakia next summer.
? The twinning partnership between Austria and Bulgaria in the European Union programme was reported. Germany and England both were involved.

• Northern America and Australia
? Canada: James Anglin restarted FICE in Canada. He was organising a conference in Victoria. Theo Binnendijk and David Lane will visit the congress in August 2003.
? Australia: David Lane had no further contact with the organisation. He wanted to encourage the organisation to become an individual member.

• Africa
? Daniel Vidaud had some contacts with different francophone countries.
? In November 2002 there was a meeting organised by the International Social Service for 47 participants from 9 francophone African countries. Rolf Widmer represented FICE. The seminar was about how to deal with refugees and their rights. Rolf Widmer made a report of this seminar. There will be a second conference at the end of this year. An exchange of experiences was needed. Some of the countries had schools of social work.
Daniel Vidaud and Rolf Widmer asked what kind of proposal they could make for intervention in these countries.

Theo Binnendijk complimented Daniel Vidaud and Rolf Widmer on the action they had taken, following the decision in Berlin to start an African Platform. Remarks:
? The Platform should not only be a matter for FICE France but for all French-speaking sections.
? Activities should be arranged in the African countries itself.
? For the preparing of material for training David Lane advised that contact should be made with FESET.
? Material for training should be in French and English in respect of anglophone Africa (e.g. Tanzania)
? People responsible for projects (in general) should send their information to David Lane for the FICE Website and the Web magazine, so that people could be informed of what is going on.

The work for the African Platform could not be done without money. What was needed:
? Money for the preparations: letters (e.g. copies, stamps)
? Money for the costs of the FICE-International delegation
? FICE International had Sfr. 10.000 for concrete projects. Platform Africa was the first who had made a request.

Action: Rolf Widmer will have a presentation in Moscow about action concerning the African countries.

• Collections of policies concerning childcare
Nobody had sent information to David Lane.

• Experts in the extra familial care and education of children: see Educateurs sans frontières

• Children’s rights in institutions
Project of Robert Soisson; no information was known about it.
FICE Suisse / Rolf Widmer made a book about it in German. It will be translated in French. If it would be a FICE International book than it could be translated in English.
Action: Famke Schiff will have a look to see if the secretariat had received a copy of the German version.

• Collection of successful projects:
It was about an overview of successful projects as presentation material. Nothing received.

• Standards
Project manager: James Anglin. No recent information was available.

7. Website
David Lane gave an overview of the work which had been undertaken or was in hand.
Translations: Christine Karner had offered to make summaries of some material; otherwise the costs will be to expensive for FICE.
Action: David Lane will contact Christine Karner. Theo Binnendijk will contact Wim Kok for the promised 4-language Glossary

Fees: Money for the creation of the website and for the first three months’ updating had been paid to Bill Stevenson. Because since then the work had not been as demanding as anticipated no further fees would be paid for the present. Bill Stevenson will only send invoices for the work as it is undertaken.

Archives
It should be useful to scan some material from the archives as presentation material.
Action: Famke Schiff and Theo Binnendijk will get an overview of the material; then it will be decided what to do. Famke Schiff will have a look in the archives for “A Short History of FICE“ by Irene Knopfl Nobs.

Glossary
The 4-language Glossary needed to be revised. However, since it will take time to revise, it should be placed on the website, and if it is on the website translation into other languages was possible.
Action: Decision about a project to update the Glossary will be made in Moscow.

8. UNESCO
Daniel Vidaud had attended an interesting meeting about street children. UNESCO had asked FICE for cooperation on this topic in November 2002. The current situation, the changed role of childcare institutions, globalisation, family problems, the Mafia and abused children had been discussed. It was of importance to find new ways to help children in the street.

9. PR / Information about FICE International
The text of the brochure (blue/black) is still up to date.
Action: Famke Schiff will make a sticker for the brochure providing contact details for further information and mentioning the website. Stationery should also include references to FICE’s e-mail address and website.

10. FC meeting in Moscow in April 2003
The seminar will be held in a different hotel from the one where delegates would be staying. This had to do with the equipment for the translators.
Action: Theo Binnendijk will call Emilia for an all-in-price and the request to make the free programme not too extensive.

11. Meeting AIEJI / IFSW / FICE in Denmark in May
See: 6, Partnerships with other international organisations

12. Congress in Glasgow in 2004
David Lane and Theo Binnendijk had been invited to the meeting of the programme committee in November 2002. The impression was that the organisation was in good hands, the committee was open about the situation and financial problems. The price will be rather high because of the high living standard. The city of Glasgow will support the reception. It was hoped that sponsorship would be found to support the Congress. If this is not possible, the price could be too high for the East European countries.

13. Planning next CE
A meeting was planned to be held in Amsterdam on 11 and 12 July 2003, to be confirmed at a later date.

14. Planning FC
Denmark: CE 30 September 2003, FC 1-4 October 2003
April 2004: Bulgaria
September 2004: Scotland
April 2005: Slovenia was willingly to organise a FC
September 2006: Sarajevo
Daniel Vidaud said that if these meetings were held over a weekend, it would make travel costs less expensive.

15. Other business
• For the FC in Moscow Anton Tobé will write a proposal about the establishment of a foundation for assessing and monitoring projects which need financial support.
• 6-10 April 2003: Nordic Conference; it is about residential care. Since Sweden will be participating in the congress, Martti Kemppainen will try to use the opportunity to re-activate FICE in Sweden.


Agenda item 3: Membership

1. It used to be the pattern that the CE checked the constitutions of prospective National Sections, and - as far as they could - checked out their validity as possible FICE members. For example, could they be seen as national umbrella bodies? Was their membership open to individuals and organisations to join, or were they not membership organisations? What alternative organisations were there? etc. Nowadays this control has slipped. The members of the CE felt it to their responsibility to act in accordance with the statutes and to take the line which is best for FICE, taking account of all the factors.

There should be a protocol to check the constitution, the budget (by Treasurer) etc.
For this reason Rolf Widmer made a questionnaire to list information, e.g. about the activities of the FICE sections, how they are organised, the intention of their membership. This format is ment for all members (for existing and new members). All this information will be collected in a book and can be used as presentation material in order to obtain money from funds.
The questionnaire was sent to all members with the request to fill in the list of questions and to send it back to Rolf Widmer (rolfwidmer@swissonline.ch) before 31 th of May 2003. The aim is to join the information together for the FC meeting in October 2003.

2. In the Federal Council it was agreed that if there is no National Section in a country people join FICE as individuals or as organisation. This allows us to have a membership drive and build up numbers with a view to creating new National Sections. The members of the CE think it is necessary to plan a membership campaign, building on the proposals for francophone North Africa, Canada etc. It also means that prospective National Sections need to pay up as corresponding / associate / individual members from the start, and not participate for free, as has happened recently. The fee for individual members will be a symbolic payment
Proposal concerning the fee:
(a) Individuals in countries where there is no National Section wishing to join FICE-International directly would be able to do so at an annual subscription of 40 Swiss Francs.
(b) Organisations in countries where there is no National Section wishing to join FICE-International directly would do so at an annual subscription of 200 Swiss Francs
(c) The subscriptions paid by National Sections would be unaffected and continue to be calculated at as present.

3. There still was confusion about the National Sections. According to Robert Soisson they do not exist. The statutes (3.2) tell us about Full Members. What do we call organisations that vote in the Federal Council and General Assembly as they vote on behalf of the countries?
Usually there is one organisation that represents the country; this is a Full Member and has got two votes. If there are two organisations (such as in Israel and Russia) FICE International has opted for a pragmatic solution; each organisation has got one vote. If there are three or more organisations, they have to negotiate how to represent their country; together they have got two votes.
The Executive Committee took the decision that it should not be forbidden to use the terms Full Members or National Sections.