Minutes of the Federal Council in Moscow on 28-29 April 2003

Helga Stefanov - Austria
Christine Karner - Austria
David Lane - England / Wales
Ewan Anderson - England / Wales
Sari Laaksonen - Finland
Martti Kemppainen - Finland
Theo Binnendijk - The Netherlands
Famke Schiff - The Netherlands
Anton Tobé - The Netherlands
Janny Holwerda - The Netherlands
Gerd Schemenau - Rumania
Simona Farces - Rumania
Emilia Chervinskaya - Russia
Albert Likhanov - Russia
Andrew Hosie - Scotland
Roland Stübi - Switzerland
Carol Kelly - USA

1. Opening and announcements
Theo Binnendijk welcomed the participants. A special welcome was given to Albert Likhanov, Ewan Anderson and Janny Holwerda. Some countries could not be represented because of medical reasons (Rolf Widmer/Switzerland, Robert Soisson/Luxembourg, Nicole Janze/Germany).

2. Minutes of the meeting of the
- Executive Committee in Berlin on 16 September 2002
No comments.
- Federal Council in Berlin on 17 September 2003
? Item 8: There had been no response to the resolution from the United Nations. There was discussion about follow-up action. See 6: ‘projects’.
No comments.
- Executive Committee in Paris on 31 January - 1 February 2003
? Item 1: Theo Binnendijk and Anton Tobé had been to the farewell party of Wolfgang Trede. Wolfgang had got a new job as director of a youth welfare institution. His successor was Josef Koch
? Item 3: ‘Lithuania’ was changed in ‘Latvia’
? Item 5: The membership fee for Israel (IRECA) had been paid. Austria had paid their contribution for 2002.

3. Membership
- Proposal for procedures for the admission of new members
The CE had discussed the re-establishment of standards for admission to FICE, and Rolf Widmer had drafted a procedure for this. The questionnaire had been sent to all members with the request to fill in the form before the end of May. The information would be collected and presented at the FC in September 2003. The following items of the questionnaire were deleted because the meaning was unclear: I/6 and IX/6.

- Fee for all members
In countries where there is no National Section it would be possible for people to join FICE as individuals or organisations to keep in touch with FICE by subscription. This would allow FICE to have a membership drive and build up numbers to create new National Sections. Although there would be no obligation for individual members to make a National Section, FICE hopes that National Sections would be created. It meant that prospective National Sections need to pay up as corresponding, associate or individual member. The fee for an individual member would essentially cover administrative costs. The participants of the Federal Council agreed with the proposal: individual membership 40 Swiss Francs, organisations 200 Swiss Francs.

- Terminology: Full Members and National Sections
The use of Full members and National Sections was only a matter of language. The Executive Committee agreed to the use of both terms.

- Tanzania, Ireland, Latvia
? Tanzania was eager to obtain membership of FICE. It could start as an individual member.
? Ireland wanted to be a National Section. It had been sent the questionnaire to fill in.
? Latvia was a state organisation and therefore not able to become a member. Martti Kemppainen had advised Latvia to find a couple of organisations. He will keep in contact.

The CE was disappointed and worried about the number of participants at this Federal Council meeting. Few people had given a reason for their absence. Some information was presented about the National Sections which were not present:
- Estonia had organised a conference on a project concerning fathers.
- Hungary had had a Christmas postcard project which had had a good result.
- The activities organised by FICE Bulgaria and South East Europe were impressive.
- Carol Kelly mentioned that Jim Anglin was active with a restart of FICE Canada. The USA, presented by Carol Kelly, tried to generate funds for poor organisations who had no money for membership.
- Denmark and Finland had participated in a conference of the Nordic Countries. In the next meeting (in August 2003) Norway, Sweden and Iceland would also participate. Sari Laaksonen would speak more about FICE then.

Action: Those countries which were not represented in Moscow will be contacted by FICE members to inform them about the questionnaire and meeting:
Martti Kemppainen ? Baltic countries, Slovakia
Theo Binnendijk ? France
Anton Tobé ? Slovenia, Poland, Hungary, Czech Republic
David Lane ? Denmark

4. Sources of finances
Because of his absence Rolf Widmer had asked Roland Stübi to inform the Federal Council about the finances.
Although FICE Germany and Holland had financed a part of the Friendship Camps there was still a lack of money.
The organisers of the next Friendship and Expert Camp in Serbia in August were optimistic.
With reference to the evaluation of the former Friendship Camp two changes had taken place in organizing the camp:
- as the overall theme for both the friendship and expert events there was to be a focus on the issue of social and vocational integration
- the management was to be organised more locally.
- A bid for finance had been presented to the European Union and an application was submitted in Sarajevo.
Anton Tobé asked a professional bureau to sort out what the possibilities were for getting money from the European Union.
Roland Stübi and Anton Tobé were to discuss the minimum amount of money needed for the camp.

Professional fundraising was seen as a way to get structural money. The questionnaire concerning FICE membership was of great importance for getting structural money.
Action: Theo Binnendijk will contact Rolf Widmer about the costs of professional fundraising.

5. Finances
- Decision of membership: Italy
According to the statutes National Sections would be excluded from membership if the Section did not pay for two years. There had been no contact with Italy nor had it paid the membership fee for several years. The Federal Council excluded Italy for membership as a national section. Individuals or organisations could join FICE in order to maintain links.
Action: Italy will be informed about the exclusion and will be asked for individual membership.

- Single payment to Germany for shortfall of the Congress in Berlin
The organizers of the Congress in Berlin had counted on more persons than the eventual amount of participants. As a consequence there was a shortfall. FICE Germany had asked FICE International for a contribution in this shortfall. Although the financial consequences of a congress were for the country that organizes it, this time the Federal Council made an exception. Germany would receive 10.000 Swiss Francs to reduce the pain.
Action: FICE Germany will receive a letter about the decision.

- In the CE there had been discussion about the support for financially weak countries by FICE. Anton Tobé made a proposal for a foundation separate from FICE to get money for the support of the financially weak countries and to support or start initiatives. These countries could ask the Board for support. He proposed that there should be a Board, consisting of members of the Federal Council, to make the rules. The funding would be for individuals as well as for National Sections.
It was noted that:
? the fund was to promote the work of FICE, and there would be no competition with the work of FICE.
? the experiences in South East Europe and Bulgaria had proved that not only was it necessary to give money but also support for two or three years. Personal commitment was of great importance for the success.
The question was raised why this fund would provide money when FICE had not been able to do so until now. For foundations it was difficult to judge if the money was really needed.

Members agreed with the idea of the foundation, but it was argued that FICE also needed to see how meetings and conferences could be made cheaper, for instance by holding them in cheaper areas or in the same area for three years.
The following members were chosen for the Board of this foundation : Anton Tobé, David Lane, Sari Laaksonen. It was also suggested that the Treasurer should be a member of the Board.
The first tasks of the Board would be to draft the rules and to make the foundation well known. It was noted that the Board would need advisors knowledgeable about the countries to which the money would go. The first donation for three years was €45.000 for each year.

6. Projects : the Current Situation
- Educateurs sans frontières
Ewan Anderson had undertaken the same kind of project in Northern Iraq, and it had turned out to be successful. A key input which was needed for survival had been training the people at the University and sending them to the area to work with the children. Two or three times a year people from the University had been to the area to work with the persons. The British Government had been behind the project.
Unfortunately FICE had not been successful in getting the project going, and it was suggested that the reason was that the project was too big for FICE and it has no government behind it. The idea of FICE was to exchange knowledge with NGO’s, not to manage it.
Action: Ewan Anderson will write a short paper about the project and his experiences, so that FICE can compare it with Educateurs sans frontières. Before FICE makes a decision about the project it will contact Jean Pierre Trinquier.

Resolution Iraq
It was agreed that FICE should not ignore what happened had in Iraq, and there was discussion about the concrete help which FICE might offer.
Action: FICE will send a letter to the United Nations as follow up on the first letter. It will not be a political letter, only one to show our concern about children and seek a reaction. It will also be sent to UNICEF to draw attention to the situation. (David Lane/Theo Binnendijk)

The International Co-ordinator of the project had been Wolfgang Trede, but he was no longer active in FICE. In Berlin there had been two meetings with the PEP co-ordinators. Sari Laaksonen had proposed that a mailing list should be drawn up, but except Wolfgang Trede and Kathleen Lane nobody had responded. Although Holland was active, the Dutch co-ordinator had not replied. There appeared to be a co-ordination problem, especially in the absence of an International Co-ordinator. The tasks of the International Co-ordinator were to send information around, to make arrangements where there was no co-ordinator and to visit the countries to make contacts.
Sari Laaksonen was asked to fulfil the task. She agreed under some conditions:
? She delegated the task of travelling to Martti Kemppainen
? She would do it for one year in the first instance.

- Friendship Camps
Roland Stübi gave information about the project. The Friendship Camp had been started as an isolated project. Thanks to the help of Anton Tobé there was now a large network and it was well established.
Theme of the next Friendship and Expert Camp would be social and vocational integration, since this needed to be emphasised in education and schools. The problem was that the infrastructure was inadequate to implement it.

- Partnerships with other international organisations
Theo Binnendijk had had a meeting with the President of IFCO. In August this year there would be a congress of IFCO in Argentina. The President of IFCO would resign after this congress. IFCO was confronted with the same problems as FICE and it wished to cooperate with FICE on foster care. During the opening of the new IFCO office in September 2003 there would be a meeting about co-operation in projects.

On 27th of May in Copenhagen there would be a meeting of IFSW / AIEJI / FICE / ENSW(?). Unfortunately, IFCO would be unable to attend. Participants of FICE: Theo Binnendijk and David Lane. If possible members of former EFCW would be invited for the meeting.
Action: Sari will send some information about EFCW to David Lane.

- Baltic countries
Martti Kemppainen’s report about his activities had been sent to all members.
He had planned a trip to Latvia. There would be a meeting together with Emilia Chervinskaya and Albert Likhanov to seek new members, since both had many contacts there.

- Strengthen contacts in East Europe
Anton informed the members about his visit to orphanages in Serbia. There had been 300 babies in one house. Besides the physical care there had been no programmes for the development of the children. When the children were three years old they would go to a children’s home and stay there until they were eighteen. Fostercare was urgently needed. Anton had had a meeting with the ministry. He spoke about the start of a foster care programme together with IFCO in September 2003. Serbia would get a new law for youth care in two months’ time.

In Serbia programmes had been developed directed to creating jobs for those who had to leave children homes. In Novisad a barbershop had been started for four girls. After half a year there had been a change of children. The four girls had started a new saloon. The opening of the barbershop had been visited by the Board of FICE South East Europe , the television of Novisad had been there too. In that area a bakery had also been started.

Anton Tobé was worried about the situation in Bosnia. He reported that many people were living in places where they did not belong. They wanted to go back to Serbia, but that was not possible for everybody. Many children there were owners of destroyed houses. Anton Tobé told about the initiatives to create contacts with constructors to help the children to rebuild their houses.

In his contacts with the South East European countries Anton tried:
? to strengthen the youth care
? to strengthen bilateral contacts with the Netherlands
? to solve the baby-problem with a foster care programme
? to create opportunities for 18 year-olds by combining care and business
It was important that the people in the countries became self-supporting by empowerment and stimulating the economy.

Anton Tobé had visited all the members of the Board of FICE South East Europe. In the meeting there had been discussion about the conference in Sarajevo in 2006. A committee had been formed to start the preparations.

Bulgaria: FICE Bulgaria had moved to a new apartment in Sofia. Besides the bureau there were a living room and three bedrooms to rent for FICE members

In Belgrade a project had been initiated to open an internet café for youngsters, where they would get training.

Compliments were paid to Anton Tobé for all the work he had done.

Gerd Schemenau informed the Federal Council about a care programme in cooperation with Austria, Bulgaria and FICE Europe. The consortium was working in Bulgaria under the leadership of FICE experts. The overall purpose was to stop putting disabled children in homes where there were no programmes. In Bulgaria when a disabled child was born, a committee decided where to place the child based on the degree of the disability. Nobody took the responsibility for a perspective of the child. Gerd said that of the fourteen institutions for disabled children one third might be developed, one third were in moderate condition and one third of the institutions should be closed because of the bad circumstances.
Regarding training, there were special vocational schools. To improve the situation it was of importance that the different disciplines (therapists, educationalists, etc.) worked together. The problem was that there was a strict separation between the disciplines. The programme would conclude on 15 November 2003. It was hoped that the project would influence the balance of residential and non residential care, and influence legislation. The idea was that European experts should stimulate Bulgarian experts to work on this. Bulgaria had had the idea of closing the houses and starting foster care. But when a child had a disability it was essential is to look carefully into the situation to assess what they needed and not only to give money.

There was a parallel programme managed by the World Bank; there should be cooperation between the World Bank and the Bulgaria / Austria project.

- Northern America, Canada and Australia
David Lane will make contact with Australia in the near future.

- Africa
Rolf Widmer and Daniel Vidaud had made their first contact about FICE during a seminar for countries of West Africa. The seminar had been about how to deal with refugees and their rights. A second seminar would be held at the end of this year with the intention of establishing a platform in Africa. It was felt that co-operation should first be initiated with training institutions. Rolf Widmer would report about his activities during the Federal Council in September 2003.

- Collections on policies of childcare
David Lane reported that he had received no policies. There were many organisations had their own policies, which FICE could accept as its own, and which could be published in the FICE-Inter website to indicate the standards which FICE advocated. This could only be done if policies were submitted for inclusion.

David Lane raised the question of roles that FICE might play in relation to training, and offered to head up a short-term feasibility exercise for discussion at the next Federal Council.
Action: David will call Soren Hegstrup, Emmanuel Grupper, Andrew Hosie, Emilia Chervinskaya and Ewan Anderson if they have interest in the project.

- Experts in the extra-familial care and education of children
No information from Rolf Widmer.

- Children’s rights in institutions
Andrew Hosie had sent an email to Robert Soisson. No reaction had been received.
Action: Andrew Hosie will send the information to Famke Schiff.

- Collections of successful projects
This project concerned finished projects as well as going on projects. The outcome of the Scottish Seminar on secure care would be translated into the FICE languages.

David Lane reported that James Anglin had gathered material but had not yet circulated a discussion document.

7. Reports of the Vice Presidents
The reports had been sent to all members.

8. PR / Information about FICE International
A printer had given a quotation for reprinting the brochure of FICE International. The brochure contained some general information about FICE International. The website gave more specific information.
Action: Members will receive an email about the amount of copies they require and will be requested to reply in a fortnight.

9. Website FICE International
David Lane reported that reports about the Congress in Berlin in September 2002, the history of FICE up to the 1980s, articles by Franz Züsli and Thomas Mächler, more photographs, a report of activities of Anton Tobé, and the glossary (old version) had all been put on the website. The texts were now in the three FICE languages thanks to Christine Karner.

The archives had arrived in Amsterdam. David Lane had the intention to have a look in the archives to see if there was some more relevant information for the website.
Until now the website had been used as historical archive but not as a place for discussion of current issues.

Regarding the glossary, not everyone was happy with the old version on the website. The glossary was seen as a very basic tool. The explanations of words were inadequate because basic words could have complete different meanings in different languages or even within one language.
Updating would be of importance for the understanding of FICE workers themselves. To update the glossary was an immense job, and it was suggested that the glossary should be updated in co-operation with IFSW as they were already working on it.

? David Lane will send a reminder to all the members for sending information for the website.
? The proposal concerning the glossary will be introduced during the meeting in Copenhagen.

9. UNESCO / ECOSOC / Council of Europe
Daniel Vidaud is contact person for UNESCO / ECOSOC / Council of Europe. FICE is on the mailing list of UNESCO.

9. Meeting with AIEJI / IFSW / FICE in Denmark
See projects: Partnerships with other international organisations.

10. Congress in Glasgow in 2004

In April 2002 Scotland had become an Associate member of FICE. It would get its Full Membership in September 2003. This formal state was needed for signing the contracts concerning the congress. At the moment SIRCC would take the responsibility to sign open contracts. In case of financial problems it would stand surety for £10.000.

Britain was a country with a high cost of living, and Andrew Hosie had looked for different options to minimize the costs:
- It was possible for National Sections to invite the British Council to support the Congress. Financially weak countries would have to send a letter to the British Council to ask for financial support.
- Many cities had links abroad: ‘twinned towns’. Andrew intended to write to every city and to ask it to support one member of their twin town to come to the Congress in Glasgow.
- Some airlines (Easy Jet and Ryan Air) had very cheap tickets if one booked in advance.

The Congress would be from 6-10 September 2004.
Bookings were possible in a variety of accommodation: youth hostels, 5* hotels, middle class hotels.
FICE Scotland counted on 500 participants, with a maximum of 600. The Congress would be held in the main campus of the university, and it should have enough capacity.
For the plenary meeting there would be two translators, for the parallel sessions one interpreter would be available in each. There would be 48 workshops.
The preparations were supported by ‘Meeting Makers’, an organisation set up to organise conferences and based at the university. Princess Anne was to be invited to open the Congress.
James Anglin had been asked to be there as the opening speaker.
The central theme of the Congress was creating a place for children, and it dealt with children in the broadest way.
On the second day there would be a discussion on children and human rights. Cherie Blair was to be invited. Mary Robinson was being also invited as the closing speaker.

Separate from the FICE Congress there would be a Congress for young people in the same period, 50 km far from the FICE Congress. The Congress was for 100 youngsters from different countries with adult support. The National Sections would select the youngsters. Andrew Hosie was hoping to arrange financial sponsorship so that the Congress would be free.
Youngsters had been asked who should open the Congress: David Beckham had been chosen.
Andrew Hosie was open to suggestions concerning the Congress.

Theo Binnendijk was impressed by the way the preparations were going.

11. Planning
- FC October: Denmark
The meeting was to be from 30 September – 4 October 2003.

- FC April 2004: FICE Bulgaria had offered to organise the FC
It was agreed that FICE Bulgaria should organise the meeting in the first week of May 2004. It would be held in the countryside, rather than Sophia. It was also suggested that the Federal Council meeting should be held at the weekend because of the costs.

12. FICE Europe
Gerd Schemenau informed the members about FICE Europe.
- The last meeting of FICE had been in January 2003.
- In the past FICE Europe had got €5.000-7.000 a year. For next year it was expected to receive €35.000.
- The network of FICE Europe had many deficiencies and it needed to be improved.
- FICE Europe had sent emails to its members but no replies had been received.
- Project Austria / Bulgaria: Bulgaria should pay for the work / support it got from FICE Europe. If FICE were to sell the project or get money for the administration it provided for Bulgaria, FICE would have money to undertake new projects.
- FICE Europe and Germany had started - together with some other countries - a project about the development of quality standards. FICE Holland was interested in cooperation with FICE Europe.
Action: Theo Binnendijk will call René Bernard about the current situation.

13. Any other business
? In Scotland a conference on secure care was being organised. Foreign speakers and two politicians had been invited. More foreign speakers were welcome.
Action: Theo Binnendijk will ask two Dutch speakers (Kees Kleingeld and Jaap van der Geest).
? People interested in the congress book of Maastricht could contact Anton Tobé.
? The cost of FICE meetings: it was proposed that some costs of the meetings of the Federal Council should be paid by FICE-Inter or by all members and not only by the participants present at the meeting.